Sponsored Ride Program
Terms & Consent
Effective Date:
06/2025
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Program Overview
By applying for and participating in the Loop Routes and Program Sponsor Sponsored Ride Program ("Program"), you agree to the following terms and conditions. This Program provides free wheelchair-accessible transportation to eligible Houston metro area residents.
Eligibility Requirements
Winner Selection & Notification
Winners selected by random drawing or first-come-first-served basis (as determined by sponsor)
Winners notified by phone call or text message within 48-72 hours of selection
Must respond within 48 hours to claim rides
Alternate winners selected if no response received
Ride Terms & Restrictions
Important: Each "ride" is defined as a one-way trip (single leg of transportation). A round trip consists of two separate rides. For example, transportation to a medical appointment and back home counts as 2 rides total.
Allowed Destinations:
✅ Medical appointments (doctors, therapy, dialysis, etc.)
✅ Grocery stores and pharmacies
✅ Essential errands and shopping
✅ Other sponsor-approved destinations
Restrictions:
❌ No recreational trips (unless sponsor-approved)
❌ Maximum 20 miles one-way from pickup location
❌ Service area limited to program sponsor's designated coverage area
❌ No smoking, alcohol, or illegal substances in vehicles
❌ No abusive behavior toward drivers or staff
Scheduling:
Rides must be scheduled 24-48 hours in advance
Subject to vehicle and driver availability
Cancellations must be made at least 2 hours before pickup
No-shows may forfeit remaining sponsored rides
Media Release & Consent
Photography & Video Consent:
By participating in this Program, you grant Loop Routes and the program sponsor the irrevocable right to:
✅ Photograph and video record your ride experience
✅ Use your name, image, and likeness in promotional materials
✅ Share content on social media including Facebook, Instagram, LinkedIn, Twitter
✅ Use in marketing materials such as websites, brochures, advertisements
✅ Include in testimonial videos and case studies
Testimonial Agreement:
You agree to participate in:
Brief 30-60 second video testimonial about your experience
Written testimonial or quote if requested
Follow-up interviews about program impact
Rights Granted:
Worldwide, royalty-free, perpetual use
No compensation required for use of content
Right to edit, modify, or use portions of content
Right to use content across all media formats
Privacy & Data Protection
Information Collection:
We collect: Name, age, phone, email, address, transportation needs description
Information Use:
Contact you about ride scheduling and program updates
Verify eligibility and conduct winner selection
Create testimonial content and case studies
Share success stories with sponsor (names may be included)
Improve transportation services
Information Sharing:
Program information shared with the program sponsor
Success stories may be shared publicly
Contact information NOT sold to third parties
Medical/personal details kept confidential
Liability & Safety
Assumption of Risk:
Participants acknowledge that transportation involves inherent risks and participate voluntarily.
Loop Routes Responsibilities:
✅ Provide safe, wheelchair-accessible vehicles
✅ Employ trained, background-checked drivers
✅ Maintain proper insurance coverage
✅ Follow all traffic laws and safety protocols
Participant Responsibilities:
✅ Provide accurate pickup/dropoff information
✅ Be ready at scheduled pickup time
✅ Follow driver safety instructions
✅ Treat drivers and vehicles with respect
✅ Report any issues or concerns immediately
Limitation of Liability:
Loop Routes and the program sponsor are not liable for delays, schedule changes, or indirect damages. Maximum liability limited to replacement of transportation service.
Program Modifications
Loop Routes and the program sponsor reserve the right to:
Modify program terms with notice
Cancel or suspend program if necessary
Change eligibility requirements
Adjust service areas or restrictions
Participants will be notified of significant changes via phone or email.
Contact & Communication
Contact Permissions:
By participating, you consent to being contacted by:
Phone calls for scheduling and follow-up
Text messages for confirmations and updates
Email for program information and surveys
Social media for public recognition (if applicable)
Opt-Out Options:
You may opt out of non-essential communications but must remain reachable for ride scheduling and safety purposes.
Dispute Resolution
Any disputes related to this Program will be resolved through:
Direct communication with Loop Routes management
Mediation if necessary
Arbitration in Harris County, Texas
Texas state law governs these terms
Program Termination
Program May End:
When sponsor funding is exhausted
At end of sponsor agreement period
If program objectives are met
At discretion of Loop Routes or the program sponsor
Individual Participation May End:
If terms are violated
If false information is provided
If participant behavior is inappropriate
If participant requests removal
Acknowledgment & Agreement
By submitting an entry to this Program, you acknowledge that you have:
✅ Read and understood these terms in full
✅ Agree to all media release and consent provisions
✅ Understand the ride restrictions and limitations
✅ Consent to being contacted about the program
✅ Agree to participate in testimonial activities
✅ Confirm all provided information is accurate
✅ Accept the risks and responsibilities outlined above
Contact Information
Questions about these terms?
📧 Email: info@looproutes.com
📱 Phone: 832 -844 -2996
🌐 Website: www.looproutes.com
📍 Address: 9337 Katy Fwy Ste B - 5040 Houston, TX 77024
Program Sponsor: Contact information available on program landing page